1. Acceptance of Terms

By downloading, installing, or using the Arrowgo Information Management System (AIMS), you agree to be bound by these Terms and Conditions. If you do not agree to these terms, do not access or use the system.

2. Authorized Use Only

AIMS is an internal system developed exclusively for use by authorized personnel of Arrowgo Logistics Inc. Access is limited to individuals who have been granted credentials by the system administrator. Unauthorized access, sharing of credentials, or use by persons outside the organization is strictly prohibited.

3. User Responsibilities

All authorized users are responsible for:

• Maintaining the confidentiality of their login credentials.
• Ensuring that data entered into the system is accurate and up to date.
• Reporting any unauthorized access or security concerns to the IT department immediately.
• Using the system only for legitimate business purposes as defined by Arrowgo Logistics Inc.

4. Data Accuracy & Integrity

Users must ensure the accuracy of all records submitted to AIMS. Intentional entry of false or misleading information may result in disciplinary action in accordance with company policy.

5. System Availability

AIMS is provided on an "as available" basis. Arrowgo Logistics Inc. and the development team do not guarantee uninterrupted access and reserve the right to perform maintenance, updates, or take the system offline at any time without prior notice.

6. Intellectual Property

AIMS, including its design, source code, database structure, and all associated materials, is the intellectual property of Arrowgo Logistics Inc. No part of the system may be copied, modified, distributed, or reverse-engineered without explicit written permission from management.

7. Limitation of Liability

Arrowgo Logistics Inc. shall not be held liable for any data loss, service interruption, or damages arising from use of or inability to use AIMS, provided that reasonable safeguards have been implemented.

8. Modifications to Terms

These Terms and Conditions may be updated at any time. Continued use of AIMS following any update constitutes acceptance of the revised terms. Users will be notified of significant changes via official internal communication channels.

9. Contact

For questions regarding these terms, please contact the IT Department or your designated system administrator within Arrowgo Logistics Inc.

1. Introduction

This Privacy Policy explains how Arrowgo Logistics Inc. collects, uses, stores, and protects information entered into or processed by the Arrowgo Information Management System (AIMS). By using AIMS, you acknowledge and consent to the practices described in this policy.

2. Information We Collect

AIMS collects and stores the following categories of data in the course of normal business operations:

• Employee Records: Full names, employment details, department, leave records, and other HR-related information.
• Account Data: Company-assigned accounts such as email and Microsoft credentials linked to employees.
• Device & Asset Information: Details of company-issued hardware assigned to staff members.
• Vehicle & Logistics Data: Truck records, driver assignments, and dispatch information.
• System Logs: Activity logs recording user actions within the system for audit and compliance purposes.

3. How We Use Your Information

Data collected through AIMS is used exclusively for internal business operations, including:

• Managing HR and payroll-related processes.
• Tracking and maintaining company assets and equipment.
• Coordinating logistics and vehicle dispatch operations.
• Maintaining security and accountability through audit trails.

4. Data Storage & Security

All data is stored in a centralized MySQL cloud database and, where applicable, synchronized to a local SQLite mirror for offline access. Access to both databases is protected by authenticated credentials and parameterized queries to prevent unauthorized access or SQL injection.

Access to the AIMS download and system login is restricted to verified users through a two-step email and password verification process with rate limiting and session management.

5. Data Access & Sharing

Data stored in AIMS is accessible only to authorized personnel within Arrowgo Logistics Inc. on a role-based, need-to-know basis. We do not sell, rent, or share personal or operational data with third parties outside the organization, except as required by law.

6. Data Retention

Records are retained for as long as they are required for business operations or as mandated by applicable laws and regulations. Archived or obsolete records are managed in accordance with the company's internal records management policy.

7. Your Rights

Authorized users and employees whose data is stored in AIMS may request access to, correction of, or deletion of their records by contacting the HR Department or system administrator, subject to applicable retention requirements.

8. Cookies & Session Data

The AIMS web portal uses session-based cookies strictly for authentication and security purposes. No tracking or advertising cookies are used.

9. Policy Updates

This Privacy Policy may be updated periodically to reflect changes in our practices or applicable regulations. Material changes will be communicated through official internal channels.

10. Contact

For privacy-related inquiries or to exercise your data rights, please contact the IT Department or your designated system administrator within Arrowgo Logistics Inc.